Operations Systems

One system that runs your whole operation.

We build you a single place for stock, orders, production and reporting — so your team stops juggling spreadsheets and works from one source of truth.

Always know exactly what's in stock.

We build you one live stock count across every location and sales channel — so the number on screen always matches what's actually on the shelf.

Track every job on your factory floor.

We build you one live board of what's in production, what stage each job is at, and what's running late — so nothing slips through the cracks.

Run every order from one shared board.

We build you a system that takes each order from placed to picked to shipped — pricing, stock checks and invoices handled, with no re-typing.

Never oversell across channels again.

We build you one stock count that syncs to Shopify, Amazon and every channel in real time — so two customers can never buy the last item.

Approve invoices and close the month faster.

We build you a system that matches invoices to POs, routes approvals automatically, and keeps every entity's numbers ready for month-end.

See the live margin on every job.

We build you one view of each project's stage, hours logged and profit — so you know which jobs make money before they finish, not after.

Operations Control
Live · Today

Inventory · live count

Walnut panel · 18mm
Warehouse A
412
In stock
Steel bracket · M8
Warehouse A
1,240
In stock
Oak veneer · roll
Warehouse B
38
Reorder
Soft-close hinge
Warehouse A
96
In stock

Throughput · 7 days

MonSun
On-time rate96% ▲ 4
Synced 12s agoShopify · Xero · Suppliers
System live
One source of truth — stock, orders & production now agree.
14
Placed
6
Picking
22
Shipped
Inventory · live count
Live

Stock · by item

Walnut panel · 18mm
Warehouse A
412
In stock
Steel bracket · M8
Warehouse A
1,240
In stock
Oak veneer · roll
Warehouse B
38
Reorder
Soft-close hinge
Warehouse A
96
In stock

Stock on hand · by location

Warehouse A1,748
Warehouse B612
Warehouse C905
Count accuracy99% ▲ 6
Synced 8s agoShopify · Xero
Reorder alert
Oak veneer dropped below 40 — flagged before you run dry.
3,265
In stock
38
Low
6
Reorder
Production · on the floor
Live

Jobs in production

#JT-1043 · Oak cabinet
Finishing
82%
On time
#JT-1044 · Walnut desk
Assembly
48%
On time
#JT-1045 · Shelf unit
Quality check
95%
Late 1d
#JT-1046 · Side table
Cutting
12%
On time

On-time rate · this week

94%On time
Updated 4s agoLive from the floor
Bottleneck
Finishing running 1 day behind — flagged today.
12
Jobs
94%
On-time
1
Late
Orders · placed → shipped
Live

Today's orders

#SO-4821 · Hartley & Co
Priced · stock checked
Picking
#SO-4822 · Mersey Trade
Auto-invoiced
Shipped
Done
#SO-4823 · Bootle Bros
Just received
Placed
#SO-4824 · Crosby Ltd
Priced · stock checked
Picking

Order flow · this week

Placed92
Picked78
Shipped71
Shipped today22 ▲ 5
No re-keyingXero · Suppliers
Auto-invoiced
22 orders shipped today — every invoice raised with zero re-typing.
14
Placed
6
Picking
22
Shipped
Channels · one stock count
Synced

OM-228 · Logo tee (Black/M)

Shopify
Online store
142
In sync
Amazon
Marketplace
142
In sync
Website
Direct
142
In sync
eBay
Marketplace
142
In sync

Sales share · by channel

142in sync
Shopify Amazon Website eBay
Oversells0 ▲ safe
Synced just nowShopify · Amazon · eBay
Oversell stopped
Amazon sale synced to all 4 channels instantly — no double-sell.
4
Channels
142
In sync
0
Oversold
Approvals · this week
Live

Invoices

INV-2231 · Timber Co
Matched to PO
£4,820
Approved
INV-2232 · Hinge Bros
Awaiting sign-off
£1,140
Pending
INV-2233 · Courier
Matched to PO
£612
Approved
INV-2234 · Packaging
Matched to PO
£980
Approved

Spend · 7 days

Month-end ready96% ▲ on track
Across 3 entitiesXero · QuickBooks
Ready for sign-off
£1,140 matched to its PO — one click and it's approved.
£7.4k
Approved
£1.1k
Pending
3
Entities
Projects · live margin
Live

Active jobs

Riverside fit-out
Install · 128h
31%
Margin
Oak HQ refit
Design · 64h
28%
Margin
Mill conversion
Snagging · 210h
22%
Watch
Dockside studio
Install · 92h
34%
Margin

Margin · by job

Riverside31%
Oak HQ28%
Mill conv.22%
Dockside34%
Avg margin29% ▲ 2
Hours → margin, liveOne live view
Margin watch
Mill conversion slipped to 22% — flagged before it cost you.
4
Jobs
29%
Avg margin
1
Watch
Weeks
to launch — not the 12–24 months a full ERP takes.
You own it
Outright. No lock-in, no per-seat fees, no hostage data.
From £3k
Fixed scope, sized to the problem — not an hourly meter.
Guaranteed
Delivery guaranteed in writing, built around how you work.
Works with the tools you already run
ShopifyXeroQuickBooksStripeWooCommerceSage
+ your suppliers, spreadsheets and the systems already in place

Six places the day
quietly leaks out.

Most ops-heavy teams aren't broken — they're bleeding small losses in the gaps between tools. Here's where it goes.

Fig. 01 — operations leak ledger
01
Stock nobody trusts
The spreadsheet says one thing, the shelf says another — so every count turns into a debate.
02
Orders chased by hand
Status lives in email, WhatsApp and three open tabs. Nobody can say where an order actually is.
03
Production is a guess
No one knows a job's stage without walking the floor and asking the person standing next to it.
04
Reports take all day
Every month-end is a manual export-and-stitch marathon across files that never quite agree.
05
The same admin, re-typed
Staff re-key the same data into tools that don't talk — the same number entered four times.
06
You find out too late
Managers learn what happened after it's already a problem — never early enough to stop it.
Too messy for spreadsheets.
Too lean for heavyweight software.

There's a practical layer in between — one system built around how your team already works, sized to the business you run now, not the one a year of implementation assumes.

OpsMavix the practical layer in between
Spreadsheets
cheap · fragile
Heavyweight software
heavy · $500k+
Spreadsheets
OpsMavix
Heavyweight software
Cost
Cheap, but fragile
$3k–$25k, fixed
$500k+
Live in
Now — until it breaks
Weeks
12–24 months
Fits your workflow
You patch around it
Built to it
You bend to it
Live visibility
No
Yes
Eventually
Right-sized
Breaks at scale
Sized to now
Overkill

One system. The whole operation, finally legible.

Outcome 01

Inventory you can finally trust

Live counts that match the shelf, across every location. Reorder points warn you before you run dry — not after a customer does.

Replaces: stock spreadsheet · manual counts · guesswork
Stock health4 SKUs flagged
Walnut panel · 18mm
412
Steel bracket · M8
1,240
Oak veneer · roll
38
Soft-close hinge
96
Outcome 02

Every order on one board

Placed to shipped, tracked in one place. The whole team sees the same status — no chasing, no "let me check and get back to you."

Replaces: email threads · WhatsApp · three open tabs
Order board42 active
Placed14
#4821
#4822
#4823
Picking6
#4810
#4814
Packed9
#4799
#4803
Shipped22
#4781
#4786
#4790
Outcome 03

Production at a glance

See every job's stage without walking the floor. Bottlenecks surface on screen, so the next decision is obvious instead of overdue.

Replaces: whiteboard · floor walks · "ask the foreman"
Production lineCut → Assemble → QC → Pack
JOB-318
QC
JOB-319
Assemble
JOB-320
Pack
JOB-321
Cut
Outcome 04

One live picture of it all

Stock, orders, on-time rate, where time leaks — in one view. Everyone reads the same numbers, so the morning meeting gets shorter.

Replaces: month-end export marathon · stitched files
Operations dashboardUpdated live
On-time rate
96%▲ 4
Open orders
42▲ 7
Throughput · this week
Solutions by industry

Built for how your industry actually runs.

The same system, shaped to your operation. Find the one that sounds like your day — and see exactly what we'd build.

Solution 01

Manufacturing

Production you can finally see.

Job progress, materials and delays the moment they happen — work orders, stages and bottlenecks live on one screen, not on a whiteboard.

See what we'd build for your floor
Manufacturing operations system
Solution 02

Inventory & warehouse

Stock that matches the shelf.

Live counts across every location, with reorder alerts before you run dry — not after a customer does. The end of duplicate spreadsheets, stockouts and overselling.

See what we'd build for your warehouse
Inventory and warehouse system
Solution 03

Wholesale & distribution

Every order on one board.

Placed to delivered, pulled out of email, phone notes and spreadsheets and onto one shared board — with pricing, stock and delivery finally connected.

See what we'd build for your order desk
Wholesale order management system
Solution 04

eCommerce with stock

Channels and stock, in sync.

Online orders, warehouse and fulfilment kept in one source of truth — so you stop overselling, stop re-keying orders by hand, and stop reconciling at midnight.

See what we'd build for your store
eCommerce inventory automation
Solution 05

Accounting & finance ops

Approvals out of the inbox.

Invoice approvals, documents and finance reporting in a tracked workflow — with reminders, an audit trail and numbers that are ready at month-end, not rebuilt at it.

See what we'd build for your finance team
Finance approval and reporting workflow
Solution 06

Project-based services

Every job's margin, live.

Each project's stage, hours and margin in one view — so you know which jobs are on track and which are quietly losing money, before the invoice, not after.

See what we'd build for your projects
Project operations dashboard
How it works

From first message to a system you own.

No drawn-out discovery, no open-ended hourly meter. You know the next step, the scope and the price before any build begins.

1

Register

A short form: your tools and where the day leaks. Two minutes, no commitment.

~2 minutes
2

Pick your call time

We email you a link — choose a date and time that suits you. No phone tag.

You choose
3

We call & map your operation

At the time you picked, we call you, look at how your operation runs, and pinpoint what to fix first.

On the call
4

Fixed plan, then build & launch

A clear plan at a fixed price — then we build in checkpoints and hand over a system your team owns.

Live in weeks
You own the system outright — no lock-in, no per-seat fees, no hostage data.
See what we'd build for you
We deliver,
or we make it right.

A delivery guarantee — not a vague promise about your revenue. We commit to shipping the system we scoped, working, in the timeframe we agreed. If it's not right, we keep working until it is.

We keep capacity deliberately tight so every build gets real attention. That's not a fake countdown — it's how we protect the work.

Capacity · by design
Discovery calls3 / week
Builds in progress2 / month
Founding pricingFirst 3 clients
Real limits, kept honestly — capacity is deliberately small, never a fake countdown.

Straight answers,
before you ask.

The questions every serious ops team asks us on the first call.

Isn't this just enterprise software with a new name?
No. Heavyweight enterprise software makes you bend your business to its way of working — 12–24 months and $500k+. We build a focused system around how your team already works, sized to the business you run now and live in weeks. The practical layer in between.
How does it start — do I have to commit?
No. You register in a couple of minutes, we email you a link to pick a call time, we call you then and map your operation — only then, if it's a fit, do we scope a fixed plan and price. You decide at every step.
Will it work with the tools we already use?
Usually, yes. We connect to the tools you rely on — Shopify, Xero, QuickBooks, Stripe, suppliers — so data syncs automatically instead of being re-typed. Exactly what connects is mapped on the call, before anything is promised.
What does it cost?
Most builds land between $3k and $25k+, fixed-scope — sized to the problem, not an open-ended hourly meter. Larger operations can run higher. You get the exact number in your plan, before you commit to building anything.
How long does it take?
Weeks, not months. Scope is fixed up front, the build runs in checkpoints you sign off, and we launch with support. You'll know the timeline before any work starts.
Do you just write code?
No — we sell the outcome, not the code. The work is a system that gives you trustworthy stock, one order board, visible production and one live picture of the operation. The code is just how we get you there.
Who owns the system?
You do — outright. No lock-in, no per-seat fees, no hostage data. Your team runs it, and if we ever part ways, it stays yours.
Start here

Tell us what's broken.
We'll show you the fix.

Register in two minutes. We map how your operation actually runs and show you exactly what one system would fix first — no commitment to build.

Prefer email? hello@opsmavix.com
After you register
Pick your call timeby email link
We call & map itat your time
A fixed plan & priceyours to keep